Kids class registration software for studios that run classes and birthday parties
ProgramChamp combines class registration software and birthday party booking software in one place: online booking, payments, waivers and e-signatures, parent messaging, and a parent portal.
Run a party business? Birthday party booking software for kids businesses
Evaluating tools? See ProgramChamp vs Jackrabbit, Sawyer, iClassPro & more · Music school software · Art school software · Gymnastics center software · Indoor play center software · Martial arts studio software
What goes wrong with manual registrations (and what to do instead)
Less admin, fewer payment chase emails, more time to teach.
- Save hours each week without spreadsheets, manual rosters, or copy/paste.
- Get paid online with a consistent process and automatic receipts and invoices.
- Fill spots faster with a clean registration flow and waitlists.
- Reduce admin overload: families self-serve in the portal instead of emailing.
- Keep all communication tied to each student with built-in parent messaging so nothing gets lost in inboxes.
Class registration software features your team will actually use
Set up classes, sessions, and camps; collect online registrations and payments; and offer birthday party booking when you need it, without a complicated system.
Staff access (as you grow)
Invite staff, keep access secure, and see a clear audit trail of changes so you’re not guessing what happened.
Scheduling, Registration & Payments
Create sessions, set capacity limits, and keep rosters organized, then let families register and pay online. Invoices/receipts are automatic, with discounts and support for manual/offline payments when needed.
Waitlists & Attendance
Fill open spots from a waitlist and track attendance so instructors know who’s expected.
Reporting & Analytics
See enrollment, revenue, and outstanding balances at a glance so you can make decisions quickly.
Built-in Parent Messaging
Keep all communication tied to each student. Two-way messaging between staff and parents lives in ProgramChamp, so nothing important gets buried in random inboxes.
Email Templates & Updates
Send clear updates with consistent templates so families stay informed without extra back-and-forth.
Birthday Party Booking Software
Let parents book parties online (if you offer them): pick a package, choose a time, and pay a deposit or full amount. You manage details and payments in the same system as your registrations.
Calendar Views (Month / Week / Day)
See registrations and parties on a clean calendar; switch month/week/day to spot conflicts and stay staffed.
Who It's For
For local kids activity programs that want a calmer day-to-day: less admin work, fewer payment follow-ups, and a cleaner registration process. Great for art studios, dance studios, camps, play centers, enrichment programs, and museums.
Common results: fewer spreadsheet fixes, fewer “can you resend the receipt?” emails, and fewer end-of-day surprises.
- For art studios that want less admin work
- For dance studios that want simpler registration
- For gymnastics centers that want clearer rosters
- For martial arts schools that want consistent payments
- For kids enrichment programs that want less back-and-forth
- For museums that run classes and camps
- For play centers that offer birthday parties
- For summer camps that want smoother sign-ups
Who It's NOT For
ProgramChamp may not be the right fit if:
- You need enterprise-level customization or white-label solutions
- You run a massive franchise or multi-country operation
- You want heavy marketing automation or CRM tools
Ready to try ProgramChamp?
Start a free 7-day trial (no credit card) or review pricing to find the right plan for your team. Use the signup form below, the trial and demo buttons at the top of this page, or view pricing.
More tools studios actually use
Clean, intuitive, and fast to learn so your staff can use it without a long training project.
Branded Registration Pages
Launch professional-looking registration pages quickly so families finish sign-up without extra help.
Parent Portal
Give families a simple place to see registrations, payments, invoices, and updates so you get fewer emails.
Manual Payments & Refunds
Record cash/check payments and handle refunds cleanly when exceptions happen.
Trials → Paid Conversions
Track trial registrations and see what converts to paid.
Discounts & Fee Options
Create discounts and choose how to handle payment processing fees.
Saved Views, Exports & Printing
Save filters and export or print what you need (registrations, attendance, orders).
Pricing
Starting at $69/month
Transparent, predictable pricing: no hidden fees, no per-registration charges. Plans scale by organization size. Cancel or change your plan any time. Your programs, registrations, and history will be there when you come back.
Pricing is based on staff logins (staff seats), not registrations.
How It Works
Create Programs and Sessions
Set up your classes, schedules, and pricing quickly. Get started in minutes, not weeks.
Parents Register and Pay Online
Families complete registration and payment online.
You Get Paid and Manage Everything
Keep rosters, payments, attendance, and updates in one place.
Questions from studio owners
- What is kids class registration software?
- It is an all-in-one tool so families can enroll and pay online while your staff manage schedules, rosters, payments, and parent messages instead of spreadsheets and inbox chaos.
- How do I manage kids class registrations without living in spreadsheets?
- Put registration, payments, waivers, and messaging in one system. When parents self-serve in a portal, you spend less time on data entry and “did you get my payment?” follow-ups.
- Can one system handle classes and birthday parties?
- Yes. ProgramChamp includes birthday party booking alongside class registration so you are not juggling a separate party-only app for most studios.
- Is ProgramChamp a Jackrabbit or Sawyer alternative?
- Many teams compare us when they want a simpler day-to-day workflow. Start with the articles & guides, or read ProgramChamp vs Jackrabbit Class and ProgramChamp vs Sawyer.
Get a Free 7-Day Trial
Complete the form below to get access to a free 7-day trial of ProgramChamp.
No credit card needed.